Executive Assistant

a&co Recruitment is proud to partner with the City of Karratha in seeking a highly organised and discreet Executive Assistant to provide exceptional support to the Chief Executive Officer and Mayor.

This pivotal role will suit an individual who thrives in a dynamic and fast-paced environment. You’ll be the first point of contact for the Office of the CEO and Mayor, ensuring seamless coordination, communication, and delivery of civic and executive functions. This is a full time permanent position based out of Karratha.
  
Key Responsibilities:

• Provide high-level, confidential administrative and executive support to the CEO and Mayor
• Manage complex diaries, appointments, correspondence, and travel arrangements
• Prepare professional reports, briefings, agendas, and minutes to a high standard
• Coordinate civic events, meetings, and official functions with excellence and protocol
• Liaise effectively with internal departments, Council members, and external stakeholders
• Assist with speeches, communications, and media statements in collaboration with Marketing & Communications
• Monitor and manage budgets, purchasing, and credit card reconciliations
• Support Council meetings and ensure the CEO and Mayor are fully briefed and prepared
• Undertake confidential research, drafting, and follow-up actions
• Contribute to a professional, efficient, and service-oriented executive office
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• Experienced Executive Assistant supporting C-suite or senior leadership
• Exceptional written and verbal communication, discretion, and interpersonal skills
• Advanced Microsoft Office proficiency and strong attention to detail
• Proven ability to prioritise competing demands with sound judgment and professionalism
• Tertiary qualification in Business Administration (desirable)
• Current National Police Clearance and C Class Driver’s Licence