Executive Assistant

About the Role
We are seeking a highly skilled  Executive Assistant to provide confidential, strategic and executive-level support to a General Manager at a well known State Government agency. You’ll work closely with senior leaders and internal teams to coordinate high-level administrative tasks, manage competing priorities, and ensure the seamless operation of executive functions.

Key Responsibilities
Executive Support

• Provide confidential and proactive support to the General Manager, anticipating needs such as managing calendar and schedule with precision – coordinating meetings, agendas, documentation, and follow-up actions.
• Oversee Ministerial, Board and Executive processes, including briefings, minute taking, quality assurance, and deadline tracking.
• Draft, review, and edit communications, reports, presentations, and correspondence.
• Prioritise and manage email communications and internal meeting outcomes.
• Coordinate complex travel arrangements and reconcile expenses.
• Represent the General Manager with professionalism in stakeholder communications.

• Manage and mentor the division’s administrative support team.
• Lead small project teams and contribute to broader organisational initiatives.

• Proven experience as a Senior Executive Assistant or in a similar senior administrative capacity.
• Exceptional organisational and time management skills in high-pressure environments.
• Outstanding written and verbal communication abilities.
• Experience in managing small teams or project groups.
• Advanced proficiency in Microsoft Office Suite (or similar systems).
• A solutions-focused mindset and the ability to work with minimal supervision.