Administration Coordinator

Our client is an established Accounting and Business Services firm based in Mount Pleasant and is seeking a highly organised Administration Coordinator to join their team. This role is central to ensuring the office runs smoothly while providing invaluable support to accountants, partners, and clients.
Key Responsibilities

• Accounting & Compliance Support – assist with Xero data entry, prepare fee invoices, liaise with the ATO, prepare ASIC forms, manage lodgements, and update client details.
• Reception & Client Care – manage incoming calls, respond to client enquiries, and ensure reception and meeting rooms are welcoming and professional.
• Administration & Office Support – process mail, order supplies, coordinate couriers, and maintain office systems.
• Team Assistance – collate client documents, prepare correspondence, support accountants with work papers, coordinate audit insurance requests, and assist with tax planning and compliance processes.

• At least two years’ experience in an administration or coordinator role (accounting or professional services experience highly regarded).
• Previous experience with ASIC forms will also be highly regarded.
• Strong organisational skills and attention to detail.
• Confident communication skills with a professional phone manner.
• Proficiency in Microsoft Office; experience with Xero is an advantage.
• A positive, proactive attitude and a willingness to support the team wherever needed.